Compliance that
never sleeps
Optaro Assure monitors your obligations, flags deadlines, and surfaces regulatory risks before they become problems — continuously reading your inbox and documents so nothing slips through.
Compliance intelligence, not compliance admin
Most compliance tools require you to feed them data and interpret their output. Optaro Assure works the other way. It watches your inbox and documents, extracts obligations automatically, tracks them through to resolution, and alerts you when something needs attention — before it becomes urgent. The difference between knowing you have obligations and never losing track of them.
Proactive, Not Reactive
Assure doesn't wait for a deadline to land in your calendar. It spots obligations the moment they arrive and starts tracking them — days or weeks before they're due.
Built-in Accountability
Every notice, obligation, and action is logged with full context. When an auditor asks what you did and when, the answer is already there — timestamped and complete.
Right Person, Right Time
Critical items don't sit in a shared inbox. Assure routes each obligation to the person responsible — with context, deadline, and suggested next action already attached.
Five capabilities. Zero compliance gaps.
From the moment a regulatory notice arrives to the moment it's resolved, Assure tracks every step — automatically.
Obligation Monitoring
Continuously scans incoming emails and documents for compliance obligations — contracts, regulatory notices, vendor terms, and legal correspondence — extracting and logging each one automatically.
Deadline Detection
Automatically identifies and extracts regulatory deadlines from obligations — response windows, filing dates, review periods, and contractual cut-offs — and tracks them in a central obligation register.
Risk Flagging
Surfaces potential compliance risks before they escalate. Assure scores each obligation by severity and proximity to deadline — so your team always knows what needs attention right now versus what can wait.
Audit Trail
Full, immutable audit log of every notice received, every obligation extracted, every deadline tracked, and every action taken. Complete accountability for compliance teams — and regulators.
Human Escalation
Routes critical compliance items to the right person immediately — with the full context they need to act: the original notice, the extracted obligation, the deadline, and the suggested response. No ambiguity about what needs to happen or who is responsible.
Watches your inbox. Extracts obligations. Tracks them. Alerts you.
Assure connects to your email and document sources, then works continuously in the background — reading every message, identifying compliance content, logging obligations, and keeping your team informed when anything requires action. The whole compliance workflow, automated end-to-end.
Inbox & Document Scanning
Connects to your email inbox and document storage. Reads every incoming message and attachment, identifies compliance-relevant content, and passes it to the obligation extraction engine.
Obligation Extraction
Uses AI to extract structured obligations from unstructured text — identifying the nature of the requirement, the responsible party, the deadline, and the consequences of non-compliance.
Obligation Register
Every extracted obligation is logged in a central register with source, date received, deadline, assigned owner, status, and full audit trail. Always up to date, always accurate.
Deadline Alerts & Escalation
As deadlines approach, Assure sends automated alerts to the responsible owner — with increasing urgency the closer the deadline gets. Critical items are escalated to management automatically.
You have 3 obligations due within 7 days:
- ICO Data Subject Request — response due Thu 15 Aug (3 days). Owner: Legal. Action required.
- Supplier DPA renewal — signature required by Fri 16 Aug. Owner: Procurement.
- PCI DSS quarterly review — report submission overdue by 1 day. Owner: IT. Escalated to Head of IT.
2 further obligations due next week. No items are unassigned.
Every action. Every timestamp. Always ready.
When a regulator asks what you knew and when you acted, Assure has the answer. Every notice, extraction, assignment, escalation, and resolution is logged immutably — giving you complete accountability without any manual record-keeping.
Source Tracing
Every obligation links back to the original email or document it was extracted from — including sender, date, subject, and the exact passage that triggered the extraction.
Action History
Complete log of who was notified, when they acknowledged, what action they took, and what the outcome was. No gaps, no ambiguity about what happened.
Escalation Records
Every escalation is logged — who triggered it, who received it, what time it was sent, and whether it was acknowledged. Critical for demonstrating due diligence.
Export & Reporting
Export the full audit trail in structured formats for regulatory submissions, internal reviews, or board reporting. Custom date ranges and obligation types.
Built for compliance teams and legal operations
Beyond obligation tracking, Optaro Assure includes everything needed to run a modern compliance function at scale.
Obligation Register
Centralised, filterable register of every open and closed obligation. Status at a glance — by deadline, owner, type, or risk level.
Regulatory Coverage
Pre-trained on major regulatory frameworks — GDPR, ICO, PCI DSS, FCA, CMA, and more. Recognises obligation language out of the box.
Role-Based Access
Legal, compliance, IT, and executive roles with scoped access. Every team member sees what they need — nothing they don't.
Alert Engine
Configurable deadline alerts at 30, 14, 7, and 3 days. Escalation chains for critical items. Email and webhook delivery.
Document Ingestion
Connect cloud storage, shared drives, and contract repositories. Assure scans documents for obligations as well as emails.
Scheduled Reports
Weekly and monthly compliance summary reports — overdue items, upcoming deadlines, resolution rates, and escalation history.
Never miss a compliance deadline again
Optaro Assure is in early access. We're onboarding compliance and legal teams who want to stop managing obligations manually. If that sounds like you, we'd like to hear from you.